School Administrators and District Administrators can run the Report Builder to pull student data in a highly customizable format. The Report Builder - Students report displays information at the student level. Use this report to see how many active courses and completed courses a student has, and how much time was spent working. If you want information at the enrollment level, reference Understanding the Report Builder - Enrollments.
This article provides information about:
- Frequently asked questions
- Accessing the report
- Sections of the report:
- Downloading the report
Frequently asked questions
Report data populates through an overnight sync and does not include current-day activity. Throughout each day, data is collected and compiled for reporting the next day. For example, when a student completes an assessment on Monday, the information displays on the report on Tuesday.
Students on the Report Builder - Students report are not the same as the students shown on the Attendance Log because the Report Builder - Students report:
- Only displays students with enrollments (of any status: active, complete, and disabled).
- Does not show students with secondary access to the chosen Home School.
Accessing the report
- Access Administrator Reports.
- Click Report Builder - Students.
- The report displays with 4 sections:
- Bookmarks: Preset data points to include in the report. You can use the default bookmarks or create your own Custom Bookmarks. To learn more, reference Filtering Administrator Reports and creating Custom Bookmarks.
- Filters: For advanced data filtering. To learn more about filtering, reference Filtering Administrator Reports and creating Custom Bookmarks.
- Drop-down menus: For basic data filtering.
- Results table: When you open the report, the results include the data set that matches the default Report Bookmark.
Drop-down menus
This portion of the report allows you to perform some basic data filtering to customize the set of students returned in the results.
Use the drop-down menus to select the information you want to display, then click Apply.
Click Reset to revert the filters back to their defaults.
The drop-down menus are as follows:
| Drop-down menu | Description |
|---|---|
| Home school | Select one or more schools to include in the report. If you are a School Administrator, the only option will be your own school. For District Administrators, the default is all schools. |
| Student Grade Level | Select one or more grade levels to include in the report. The default setting is all applicable grade levels. Only the grade levels of students rostered in your school or district appear in the menu. If you are at a high school, for example, Grade 6 will not be an option for you to select. |
| Subject | Select one or more subjects. |
| Date Enrolled | Select a range of dates. |
| Select Row Values |
This menu determines the columns that appear on the left side of the results table. It also determines how many rows appear in your report and in the Total # Rows box. Select the values in the order you want to include them in the report. To reorder the columns, clear the selections using the eraser icon, then re-select the order in which you click each box. (Alternately, you can reorder the columns after downloading the report.)
|
| Select Metrics | This menu determines the columns that appear on the right side of the results table. Select the columns you want to include in the order you want them to appear in the report. They will appear immediately after the columns you selected in the Select Row Values drop-down menu. |
Filters section
You can filter the report further using the filters on the right side of the page. Reference Filtering Administrator Reports and creating Custom Bookmarks for information about filtering.
Only the filter options applicable to the groups, teachers, and schools you've selected will display.
The filters work together (if you select multiple filters, the results contain only the students who meet all the requirements of the all filters).
Exporting the report
You can export the report. For information, reference Administrator Reports overview.