Understanding the Report Builder - Enrollments

School Administrators and District Administrators can run the Report Builder to pull student data in a highly customizable format. The Report Builder - Enrollments report displays information at the enrollment level. Use this report to export a version of the Manage Enrollments page. If you want information at the student level, reference Understanding the Report Builder - Students.

 Permission

By default, Administrator Reports are visible to district administrators. For school administrators and teachers to see the reports, the View District Reports permission must be enabled on the user account. Data in the Administrator Reports includes only the school or schools associated with the user's account.

This article provides information about:

Frequently asked questions

How long does it take for an action to display on the report?

Report data populates through an overnight sync and does not include current-day activity. Throughout each day, data is collected and compiled for reporting the next day. For example, when a student completes an assessment on Monday, the information displays on the report on Tuesday.

Accessing the report

  1. Access Administrator Reports.
  2. Click Report Builder - Enrollments.
    ReportBuilder-Enrollments.png
  3. The report displays with three sections:
    • Main Filters: For basic data filtering
    • Results: Data applicable to the filters you've selected
    • Filters: For advanced data filtering
    Reportbuilder-enrollment.png

    Tips

    • Up to 250 results load at one time. If you wish to view all of your results, keep clicking Load More at the bottom of the page until the button becomes disabled, which means there are no further result to load. If you want to view all results without loading them all, export the report.
      LoadMore.png
    • Use the arrow on the right side of the report to show or hide the Filters.
      ExpandArrow.png

    Main Filters section

    This portion of the report allows you to perform some basic data filtering to customize the set of students returned in the results.

    Use the drop-down menus to select the information you want to display, then click Apply.
    MainFilters-Apply.png

    Click Reset to revert the filters back to their defaults. 
    Apply-Reset.png

    The Main Filters are as follows:

    Drop-down menu  Description
    Home school Select one or more schools to include in the report. If you are a School Administrator, the only option will be your own school. For District Administrators, the default is all schools.
    Student Grade Level Select one or more grade levels to include in the report. The default setting is all applicable grade levels. Only the grade levels of students rostered in your school or district appear in the menu. If you are at a high school, for example, Grade 6 will not be an option for you to select. 
    Subject Select one or more subjects.

    Results section

    This portion of the report is the data itself. All data is calculated since the start of the date selected in the date filter on the right side of the page. The default date range is populated using enrollment_assigned_on_date.

     Caution

    The filters within the columns only filter the results you've loaded onto your page, so use the Load More button if you wish to view and filter all results.

    Use the arrows in each drop-down list to select the information you want to view.

    1.  The Select Rows/Columns drop-down menu determines the columns that appear on the far left of the report.
      Enrollments-far-left.png
      Drag and drop any dimension already in the Rows section to the Unused section to remove it from the report. Or, drag and drop any elements in the Unused section into the Rows section to include that element in the report.

       Tip

      Do not drag anything into the Columns section; you'll get an error.

      Results-PopupWindow.png

    2. The Select Data drop-down menu determines the columns that appear on the right side of the report. Click the arrow, then hover near the top of the box to get a scroll bar. Select/deselect the columns you want to include in the report. You can also click and drag the fields to change the order in which the columns display.
      Progress-Dropdown.png
    3. As applicable: click the X to reset the selections. 
      Reset-Selections.png
    4. Optional: Save your filter.
      • Click Save Selection.
        SaveSelection.png
      • Name your preset filter and click Save.
        NamePreset.png
      • You'll receive a confirmation that the filter saved, and it will now be available in the Pivot Presets drop-down menu for future use. You can delete it at any time by clicking the red X.
        SavedPreset.png
    5. To export the report, click the vertical ellipsis icon as shown below, click Download, and choose CSV File. All results will export regardless of whether they have all loaded onto the display.
      DownloadasCSV.png

       Tip

      Although other file types are available, we recommend downloading the file in CSV format to allow the data to be sorted accurately once it has been downloaded.

    Filters section

    You can filter the report further using the filters on the right side of the page. Reference Fltering Administrator Reports for information about filtering, including clearing and resetting the filters.

    Right-filters.png

    In contrast to the Main Filters, the filters on the right side of the screen filter the entire data set, not just the results that have been loaded on your page. 

    Only the filter options applicable to the groups, teachers, and schools you've selected will display.

    The filters work together (if you select multiple filters, the results contain only the students who meet all the requirements of the all filters).

    Although the Home School, Student Grade Level, and Subject filters display on the right side of the page, they are locked and grayed out because they already display on the Main Filters section of the page.