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EdgeEX — Creating a new schedule

Use this article to create a new schedule. If you want to view, delete, or cancel an existing schedule, reference EdgeEX — Managing schedules for steps.

 Note

Schedules created using the EdgeEX Scheduler apply only to EdgeEX. To create an alternate schedule for Edgenuity courses, reference Managing schedules overview.

 Permission

You must have the permission EdgeEX Manage District Default Course Options, which most District Administrators have by default, to access the scheduler.

District administrators and users with permission can apply temporary schedules for a district or for individual schools to let students continue coursework when educators may be unavailable, such as during school breaks. 

The following options can be overridden using a schedule:

Schedules operate as a temporary overlay on existing sections and enrollments, including those created while the schedule is live. Saved section and enrollment options are not overwritten. School schedules take full priority over overlapping district schedules; when no schedule applies, normal saved options govern. When the schedule expires, the options return to their pre-schedule state.

 Important

Assessment settings are established when an attempt is prepared or triggered, after the preceding activity is completed. If teacher unlocking was required at that time, creating a later schedule that removes the requirement does not unlock the already-prepared attempt. Likewise, an attempt prepared during a no-unlock schedule does not acquire an unlock requirement merely because the schedule ends.

Recommended practices for creating schedules

  • Plan ahead. Determine if you want to create a district schedule, individual school schedules, or both.
  • If your district spans multiple time zones, your district schedule needs to be created before the intended date/time in your earliest time zone.
  • If you are making adjustments to “require teacher unlock” options, consider starting the schedule a few hours early and require educators to address any existing unlock alerts.

Creating a new schedule

  1. Access the District Catalog.
  2. Click Admin tools, then click Scheduler.
    Scheduler-EdgeEX.png
  3. Click Create Schedule.
    CreateSchedule-Click.png
  4. On the Create Schedule - Details window, input the Schedule Name and an optional Schedule Description. The fields allow up to 100 characters.
    Schedule-NameDescription.png
  5. Under Applies To, select School or District.
    Schedule-AppliesTo.png
  6. If you select School, choose from the available options. You can create a schedule for one school at a time. 
    Schedule-SchoolSelect.png
  7. Click Next.
    Schedule-Click-Next.png

  8. On the Create Schedule - Schedule window, select the start date and time and the end date and time.

    • You must select a date and time in the future. You cannot create a schedule that starts in the past.
    • The time zone reflects the school each section is associated with. If you have a district-wide schedule with schools in different time zones, the schedule respects the time zone of each school.
       

    Schedule-Dates.png

  9. Click Next.
    Schedule-Click-Next.png

  10. On the Create Schedule - Course Options Override window, edit the options you want to override during the scheduled time. Click to select an option on the left, or scroll through the full list on the right.

    You can choose to keep options "as is," turn them on, turn them off, or set new values. "Keep as is” is selected by default and means the schedule will not override that option.

    Available options to override include:

    Schedule-CourseOptionsOverride.png

  11. Click Review Changes.
    Schedule-ReviewChanges.png
  12. On the Create Schedule - Review window, review the details of your schedule, then click Create Schedule.
    Review-CreateSchedule.png

 Success

The new schedule displays in the list of schedules.
Success-Schedule.png

You cannot edit schedules once they are created, for example, changing the dates. Rather than editing an existing schedule, you can delete or cancel the schedule and create a new one. For steps, reference EdgeEX — Managing Schedules.

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