Uploading your roster files to Imagine Edgenuity

 Note

The steps in this article apply only if you have selected the Assisted rostering option.

To start the assisted rostering process, you will populate two rostering templates — one with data for educators and another with data for students. You will then upload those roster files to Imagine Learning using the secure form on this page.

 Tips

Once the steps below are completed, your Imagine Edgenuity contact will send your login files securely through Box. To ensure security, a Box account is required to retrieve the login files. If you'd like to get a head start on creating your Box account, sign up here.

Completing the Educator Import Template

The Educator Import Template is used for District Administrators, School Administrators, and Teachers.

  1. Download the Educator Import Template.
  2. Complete the fields on the template using these instructions:

     Note

    In the Field column, fields marked with an asterisk (*) are required. Fields without an asterisk are available to be imported but are not required.

    Field Description
    Educator Type*

    Enter one of the following:

    • Teacher
    • School Administrator
    • District Administrator

     Note

    If you leave this field blank, all users will be added as teachers.

    External User ID

    Enter the educator's external user ID. This ID is a unique identifier for the educator from the district, usually a state ID or SIS ID.

    This field has a maximum character limit of 250.

    Username

    We recommend using the educator's work email address as their user name. This is the name the educator will use to log in to the system.

    This field has a maximum character limit of 50.

     Note

    If you leave this field blank, a user name will be automatically generated.

    SchoolID*

    Enter the school name.

    For District Administrators, this school name is used to initially create the account; District Administrators will be able to navigate among all schools in the district.

    Last* Enter the educator's last name.
    First* Enter the educator's first name.
    Middle Enter the educator's middle name, if desired.
    Password

    Enter a password for the educator.

    This field has a maximum character limit of 100.

     Note

    If you leave this field blank, a password will be automatically generated.

    Email*

    Enter the educator's email address.

    This field has a maximum character limit of 100.

  3. Save the file using this naming convention: [State] - [District or School Name] - Educator - EDG.

     Example

    Texas - Bandera Independent School District - Educator - EDG 

  4. Do one of the following:
    If Then
    You are uploading both educator and student roster templates Continue to the Completing the Student Import Template section in this article.
    You are uploading only educator an educator template Continue to the Uploading Roster Files section in this article.


Completing the Student Import Template

The Student Import Template is used for students.

  1. Download the Student Import Template
  2. Complete the fields on the template using these instructions:

     Note

    In the Field column, fields marked with an asterisk (*) are required. Fields without an asterisk are available to be imported but are not required.

    Field Description
    External User ID*

    Enter the existing Student ID.

    This field has a maximum character limit of 250.

    Username

    We recommend using the student's school email address as their user name. This is the name the student will use to log in to the system.

    This field has a maximum character limit of 50.

     Note

    If you leave this field blank, a user name will be automatically generated.

    SchoolID* Enter the school name.
    Grade Level*

    Provide the student's grade level:

    • 3rd
    • 4th
    • 5th
    • 6th
    • 7th
    • 8th
    • 9th
    • 10th
    • 11th
    • 12th
    • Adult learner
    Last* Enter the student's last name.
    First* Enter the student's first name.
    Middle Enter the student's middle name, if desired.
    Password

    Enter a password for the student.

    This field has a maximum character limit of 100.

     Note

    If you leave this field blank, a password will be automatically generated.

    Gender

    Provide the student's gender using one of the following options:

    • Male
    • Female
    • Nonbinary
    • Does not Apply
    DOB Enter the student's date of birth in M/D/YYYY format.
    Ethnicity

    Provide the student's ethnicity, using the following letters:

    • American Indian or Alaska Native: I
    • Asian: A
    • Black or African American: B
    • Hispanic: H
    • Native Hawaiian or Pacific Islander: P
    • White: W
    • Unknown: U
    • Other: O
    Address1 Enter the student's street address.
    Address2 Enter additional information for the street address, such as an apartment number.
    City Enter the student's city.
    State Enter the student's state.
    Zip Enter the student's ZIP code.
    Home Phone

    Enter the student's home phone number.

    This field has a maximum character limit of 20.

    Alternate Phone

    Enter an alternate phone number, if applicable.

    This field has a maximum character limit of 20.

    Email

    Enter the student's email address.

    This field has a maximum character limit of 100.

     Note

    If students do not have an email address added to their account, they will not be able to reset their own password. However, district staff can reset the student's password.

    Start Date Enter the start date of the student's profile in M/D/YYYY format.
    Notes Enter any applicable internal notes about the student.
    Parent Email

    Enter the parent's email address.

    This field has a maximum character limit of 100.

    Parent First Name Enter the parent's first name.
    Parent Last Name Enter the parent's last name.
    Custom_NWEA ID* If you are using MyPath with NWEA, enter the assessment ID.
    Custom_Henry County ID 1 Do not use.
    Custom_Henry County ID 2 Do not use.
  3. Save the file using this naming convention: [State] - [School Name] - Student - EDG.

     Example

    Texas - Bradley Middle School - Student - EDG

  4. Continue to the Uploading Roster Files section in this article.

Uploading Roster Files

 Note

In the Field column, fields marked with an asterisk (*) are required. 

Complete the fields in the form below as follows, then press the Continue to File Uploader button:

Field Description
Name*

Enter your name.

Email* Enter your email address.
Job Title

Enter your job title.

State* Select your state.
District* Enter the district.
School(s)* Enter the name of your school. If there is more than one school, separate the names with commas.
Product*

Select Imagine Edgenuity.

Would you like to set Group's default permissions for educators?

Select Yes or No.

Would you like the Orientation Video enabled for students?

Select Yes or No.

Would you like the Text to Speech option enabled for students?

Select Yes or No.

would you like Translation enabled for students?

Select Yes or No.